Privacy policy

Last updated: 9 April 2026

This Privacy Policy is intended to inform you, in a clear and transparent manner, of how GREENLANCERS, a French simplified joint stock company (société par actions simplifiée) with share capital of €40,000, registered with the Paris Trade and Companies Register under number 994 198 190, whose registered office is located at 10 rue de Penthièvre, 75008 Paris, France, processes your personal data when you use its website, forms and contact tools.

1. Data controller

The data controller is:

GREENLANCERS
10 rue de Penthièvre
75008 Paris
France
Email: contact@greenlancers.earth

For any question relating to your personal data or to exercise your rights, you may write to:

rgpd@greenlancers.earth

GREENLANCERS has not appointed a Data Protection Officer (DPO) to date.

2. What data do we collect?

We only collect the data necessary for the purposes described below.

a) When you use the contact / needs qualification form

We may collect:

  • your first name and last name;
  • your professional email address;
  • your telephone number;
  • the name of your company;
  • your job title;
  • your function within the company;
  • your priority challenges;
  • any message or additional information that you choose to provide to us;
  • technical security information, including information relating to anti-bot mechanisms.

b) When you book a meeting

Through our appointment-booking tool, iClosed, we may collect:

  • your first name and last name;
  • your email address;
  • the name of your company;
  • the information necessary to organise and follow up on the meeting.

c) When you apply to join the Greenlancers collective

We may collect:

  • your first name and last name;
  • your professional email address;
  • your telephone number;
  • the name of your company;
  • your SIRET number;
  • the link to your LinkedIn profile or website;
  • your areas of expertise;
  • technical information relating to the security of the form.

We ask that you do not provide any sensitive or unnecessary data in free-text fields.

3. Why do we use your data and on what legal bases?

We process your data for the following purposes.

a) Responding to your requests and qualifying your needs

When you contact us via the website, we use your data to:

  • respond to your request;
  • understand your challenges;
  • prepare a relevant discussion;
  • ensure appropriate commercial follow-up where relevant.

Legal basis: pre-contractual measures taken at your request and GREENLANCERS’ legitimate interest in managing incoming requests and developing its business.

b) Organising and managing meetings

When you book a meeting, we use your data to:

  • organise the discussion;
  • send you the necessary confirmations and reminders;
  • prepare the meeting.

Legal basis: pre-contractual measures taken at your request.

c) Reviewing freelance applications

When you apply to join Greenlancers, we use your data to:

  • analyse your profile;
  • assess its suitability for our collective;
  • contact you again;
  • where applicable, include you in our pool of experts.

Legal basis: pre-contractual measures taken at your request for the initial review of your application.

d) Keeping your profile in our pool and sharing it in a targeted manner for opportunities

If you wish to be identified for future opportunities, we may keep your profile in our talent database and, where relevant, share certain information with:

  • Greenlancers clients;
  • certain authorised experts or members of the Greenlancers network,

strictly for the purposes of identifying, assessing or preparing a potential assignment opportunity.

Legal basis: your consent, where required, and/or GREENLANCERS’ legitimate interest in structuring its network of experts, subject to clear information and targeted, proportionate sharing.

e) Ensuring website security and preventing abuse

We use certain technical tools, including anti-bot and security mechanisms, to protect the website, its forms and its users.

Legal basis: GREENLANCERS’ legitimate interest in securing its services.

f) Measuring website traffic and improving website performance

We may use audience measurement tools in order to improve the website, understand how it is used and optimise its performance.

Legal basis: your consent where required, or, where applicable, our legitimate interest where the exemption conditions provided for by applicable regulations are met.

4. Recipients of the data

Your personal data may be accessed, within the limits of their respective responsibilities, by authorised persons within GREENLANCERS, including the founders and, where applicable, authorised persons or collaborators involved in processing requests, applications, commercial relationships or operations.

Your data may also be disclosed to our technical service providers, in particular for:

  • website hosting;
  • form management;
  • appointment booking;
  • professional email services;
  • CRM and internal tool management;
  • audience measurement and security.

For freelance applications, certain data may also be shared, in a targeted and strictly necessary manner, with clients or authorised experts from the Greenlancers network, where justified by an assignment opportunity.

5. Tools and service providers that may be involved

Depending on the features used, GREENLANCERS may rely in particular on:

  • WordPress for the website;
  • Tally for certain forms;
  • iClosed for appointment booking;
  • Google Workspace for email and certain collaborative tools;
  • Notion for certain internal and follow-up purposes;
  • Google Analytics if audience measurement is enabled;
  • IONOS for website hosting.

6. Transfers of data outside the European Economic Area

Some of our service providers, or some of their sub-processors, may be located outside the European Economic Area, in particular in the United States.

In such cases, GREENLANCERS ensures that such transfers are governed by appropriate safeguards, such as the European Commission’s Standard Contractual Clauses, and more generally by the mechanisms provided for under applicable regulations.

7. Data retention periods

We do not retain your data for longer than is necessary for the purposes pursued.

As a general rule:

  • Contact requests and non-client prospects: up to 3 years from the last contact initiated by the data subject;
  • Data relating to appointment booking: for the time necessary to organise the discussion, then, where applicable, in accordance with the rules applicable to the commercial relationship;
  • Unsuccessful freelance applications: for the period strictly necessary to review the application, then, if the profile is kept in a talent pool, up to 2 years from the last contact, unless earlier erasure is requested;
  • Data necessary for the performance of a contractual relationship: for the duration of the relationship, then archived for the applicable statutory retention periods;
  • Technical data and security logs: for a limited period proportionate to security and evidentiary needs;
  • Cookies and trackers: depending on their nature and your choices, within the limits provided for by applicable regulations.

8. Cookies and other trackers

The website uses trackers that are strictly necessary for its operation and security.

The website may also use audience measurement trackers. Where consent is required, these trackers are only placed after your choice has been collected via the cookie banner or the dedicated module provided for this purpose.

Where such trackers are used:

  • your choice may be retained for 6 months;
  • the lifetime of audience measurement trackers does not exceed 13 months;
  • the data collected for this purpose is retained for a maximum of 25 months, subject to the configuration actually implemented.

You may change your cookie preferences at any time via the tool provided on the website, where available.

9. What are your rights?

In accordance with applicable regulations, you have, depending on the circumstances:

  • a right of access;
  • a right to rectification;
  • a right to erasure;
  • a right to restriction of processing;
  • a right to object;
  • a right to data portability;
  • the right to withdraw your consent at any time where the processing is based on consent;
  • the right to define instructions regarding the fate of your data after your death.

You may exercise these rights at the following address:

rgpd@greenlancers.earth

We may ask you to provide proof of identity where necessary to verify your identity.

You also have the right to lodge a complaint with the CNIL.

10. Security

GREENLANCERS implements appropriate technical and organisational measures to protect your personal data against destruction, loss, alteration, unauthorised disclosure or unauthorised access.

11. Updates to this Policy

This Privacy Policy may be updated at any time, in particular in the event of changes to the website, the processing activities implemented or the applicable regulations.

The applicable version is the version published on the website on the date of consultation.